Part 2
For a club with its own hall. How to add a venue and set its opening hours, booking rules and access.
Step 1
In the app, open "Club settings", then "Class locations" and "Add new location". On agilix.dog, open the club panel, switch to the "Venue" view and click "Add a venue".
Enter the name or address and the city. Tick "Address is active". An inactive venue does not accept bookings.
Step 2
In the venue settings, open "Training spaces". The first space is already there. Rename it or add more.
A separate space makes sense when two groups can train at the same time without disturbing each other.
Step 3
Open "Open hours" and add new hours: day of the week, start and end. Choose the spaces they cover.
Under access, choose "Everyone with access to address" or "Only selected users". The second option helps when one regular trainer books those hours. People selected for those hours can book in them even without access to the whole venue.
Step 4
In the venue details you set how many days ahead people can book. You also set the minimum gap between bookings. It keeps short, unusable breaks out of the schedule.
In "Event duration" you choose the allowed rental lengths. The "Allow users to cancel their own bookings" option decides whether a renter can cancel a slot on their own. Next to it you set how many hours before the slot this is still possible.
Step 5
In the access settings choose "Give access" and search for the person in Agilix. From then on they can book within the opening hours.
Access is granted to each person separately, including members of your own club. Have several venues? Use "Copy access from another venue".
Step 6
Without a price list the app shows no rental price and takes no payment. The rental can still be paid. You then settle with renters outside the app. In the "Rental price list" you add items with a length, a price and spaces. Once the venue has an active item, renters pay when they book.
In the price list you can also create discount codes. You can let selected people book on a monthly bill. Your own club's admins and trainers book free of charge.
The venue calendar shows all classes and rentals split by space. In the app it is the "Address calendar". On agilix.dog it is the "Venue" view in the club panel.
Classes at your own venue are not limited by opening hours or by the days-ahead limit. The form greys out only the times taken by other classes or rentals in the same spaces.
The "Ignore availability" option still lets you save the class at a taken time. Two bookings then take the same space at the same time. Check the venue calendar before you use it.
Check four things in order. The venue must be active. It must have at least one training space. It must have opening hours. The person booking must have access to the venue or be selected for those opening hours.
If all of that is right, check the days-ahead limit. A slot further away than the limit does not appear on the list.
Need help?
Write to us. We will help you set up the venue and classes in your club.